Bookings Use Case: Recording Studio (Example with different rates, Resources, Persons and Product Add-ons)

This scenario will walk through how to use WooCommerce, WooCommerce Bookings, and WooCommerce Product Add-Ons to create a bookable product that makes use of varying pricing, resources, person types, and additional product add-ons to achieve the desired configuration.

Scenario

↑ Back to top

Alexi has a recording studio and needs a website where people can book his two rooms. When offering the rooms he has the following requirements:

• He is open from 9:00 am to 1:00 pm and 5:00 pm to 11:00 pm, Monday to Saturday
• He is closed on public holidays and Sundays
• He wants to rent rooms for a minimum of 1 hour and a maximum of 3 hours per booking
• He wants the price to be $7.00/hour but from 6:00 pm the rate must be $3.00/hr higher
• His rooms are not huge, so the maximum capacity is 5 people per room
• Room #2 is not available on Saturday because he and his friends use it
• He can rent instruments, speakers and cables

Products Used

↑ Back to top

• WooCommerce
• WooCommerce Bookings
• WooCommerce Product Add-Ons

Setup and Configuration

↑ Back to top

Creating a Bookable Product

↑ Back to top

1. In the sidebar of your WordPress Admin, click on Products.
2.  Click on the Add New button on the top.
3.  Under Product data select Bookable Product.

Configure the General Tab

↑ Back to top

1. On the General tab please click Virtual, Has Persons, and Has Resources as all of these options will be required for this scenario.
2. Select the dropdown menu next to Booking Duration and select Customer defined blocks of, enter 1 in the next field, and select Hours as the measurement of time in the final dropdown.
3. In the Minimum Duration field enter 1 and for Maximum Duration enter 3 this enforces the minimum and maximum time allotments for the product.

Configure the Resources Tab

↑ Back to top

1. Select the Resources tab (note: The tab only appears if you selected Has Resources in the section above)
2. Select Add/link Resource to add a resource
3. Name your resource (e.g., Room 1 or Studio 1) when the window opens, and select OK.
4. Repeat steps #2 and #3 to add another resource (e.g., Room 2 or Studio 2).

Configure the Availability Tab

↑ Back to top

1. On the Availability tab select the dropdown next to the All Dates Are setting and select not-available by default
2. At the bottom of the tab click Add Range three times, in the newly added table click the dropdown under Range Type and set it to Time Range (all week) for all three entries.
3. Add the time ranges the studio will and will not be available under Range, in the first field enter 09:00am - 01:00pm, in the second 05:00pm to 11:00pm, and in the third 01:00pm to 05:00pm
4. Under the Bookable column select Yes in the first two rows, and no in the third.
5. Keep the Priority for all three time ranges to 10.

Configure the Costs Tab

↑ Back to top

1. Ensure the Base Cost is set to 0 and the Block Cost is set to 7.
2. Click Add Range.
3. In the new table select Time Range (all week) under Range Type and enter 06:00 PM to 11:00 PM as the Range.
4. In our example, we have a price increase of $3 from 6 pm – 11 pm. Under Block Cost click the dropdown and select + and add 3 in the numerical field.

Configure the Persons Tab

↑ Back to top

1. On the Persons tab set the Min Persons to 1 and the Max Persons to 5
2. Publish to save.

Manage Resources

↑ Back to top

1. Return to the Resources tab and click Manage Resources near the bottom of the tab.
2. A new browser tab opens and shows you the Bookable Resources you created near the start of this use case.
3. Click Edit next to Room 1, ensure the Available Quantity is set to 1 and click Update to save.
4. Click Edit next to Room 2, ensure the Available Quantity is set to 1.
5. Click Add Range, under the dropdown for Range Type select Range of Days and under Range select from Saturday to Sunday.
6. Ensure Bookable is set to No .
7. Keep the Priority as 10.
8. Click Update to save the changes.

Set the Store Global Availability

↑ Back to top

1. Since the studio is closed on Sundays and public holidays we’ll want to configure this in Bookings > Settings > Store Availability.
2. Click Add Range near the bottom of the page.
3. Under Range Type select Range of Days, under Range select from Sunday to Sunday, and under Bookable select no
4. Since this rule needs to supersede our other availability configurations set the Priority to 9.
5. Repeat the above steps substituting Date Range as the Range Type and then select the specific date/dates under Range. Repeat the process again for each public holiday you would like to account for.
6. Save changes.

Configure any Product Add On’s

↑ Back to top

1. Back in the bookable product, with WooCommerce Product Add-Ons enabled click on the Add-Ons tab.
2. Click the Add Field dropdown and select Checkbox.
3. In the Title field enter Do You Need Instruments? and select Label under the Title Format dropdown.
4. Click Add Option near the bottom of the page to add fields for each instrument type.
5. Label each option as a separate instrument (Guitar, Bass, Drums, Keyboards, etc.), select Flat Fee under the Price dropdown for each, and add a cost in the last box.
6. Update to save.
7. Repeat steps #2 – #5 to add another section for cables and speakers.

Usage

↑ Back to top

This is what the user will see when visiting the front end of your site: